Facilities, Guest Services, Closed Files Coordinator, Receptionist - Raleigh

Brooks Pierce, a business law firm specializing in all aspects of business law, with over 120 lawyers and four offices, seeks a full-time Legal Assistant for our Raleigh office to assist in the Corporate and Transactional practice areas.

Benefits:

We offer a strong benefits package that includes onsite training, a generous PTO allotment, two medical and dental plans, vision, STD/LTD, life insurance, paid parking, a 401K match, and a collegial working environment.

Located in downtown Raleigh, the office hours are 9:00a.m. – 5:30 p.m. Some overtime and a flexible schedule are expected. Salary is commensurate with experience and education.

Primary Responsibilities & Duties include, but are not limited to:

Guest Services Coordinator:

Prepare conference rooms for meetings and luncheons
Coordinate catering arrangements for social events, firm and client luncheons
Daily maintenance of kitchens, café, conference rooms and other as needed

Facilities & Operations:

Coordinate office maintenance and vendor access
Assist with office moves and new hire setup
Review invoices and maintain office inventory
Clean and stock offices/carrels for new hires
Schedule annual AED training and maintain equipment monthly
Maintain attorney furniture, decorating budgets, art and furniture inventory for insurance purposes
Review and enter invoices for accuracy and correct pricing

Reception / Office Support:

Provide receptionist coverage daily and during absences
Screen and process incoming telephone calls
Greet and assist clients and visitors
Reserve and setup conference rooms and meetings
Manage deliveries and parking validations

Closed Files:

Oversee Raleigh and Wilmington databases
Process closed-file requests for pick-up and delivery, including labeling, boxing, inventorying, and preparing files for closure
Train staff on procedures for closing files
Maintain binders of historical closed file data
Update and maintain master database of records at storage

Secondary Responsibilities & Duties include, but are not limited to:

Backup service center during absences

Knowledge and Skills used in carrying out Responsibilities and Duties include, but are not limited to:

Organizational skills including ability to multi-task and prioritize and ability to follow detailed instructions
Ability to maintain interpersonal and client relationships
Ability to perform duties accurately and promptly

Preferred Qualifications:

Strong organizational and multitasking skills
Professional communication and attention to detail
Ability to work independently and follow instructions
High school diploma required
Basic computer skills and valid NC driver’s license preferred

Interested candidates should submit a resume and a cover letter with salary requirements to resumes@brookspierce.com.